PARTIMAP TERMS OF USE

1. Purpose and scope of these Terms of Use

These Terms of Use (hereinafter: "Terms") set out the conditions for using the website https://www.partimap.eu/ (hereinafter: "PARTIMAP"), the framework for the proper use of the platform, the basic rules governing content that may be published on the platform, and the main provisions governing the legal relationship between users and the platform operator.

By using the PARTIMAP platform, all users accept the provisions of these Terms and undertake to use the platform solely in a lawful manner, in accordance with its intended purpose and whilst respecting the rights of others.

Detailed rules regarding the processing of personal data are set out in PARTIMAP's separate Privacy Notice. These Terms and Conditions primarily set out the framework for the use of the platform, the rights and obligations of users, and the rules relating to moderation, compliance and liability in connection with the operation of the platform.

The operator of the PARTIMAP platform is the K-Monitor Public Benefit Association (registered office: 1077 Budapest, Rózsa u. 8.; Postal address for data subjects to exercise their rights: 1077 Budapest, Jósika utca 25. Tel.: +36 1 789 5005) (hereinafter: 'K-Monitor').

2. The purpose and objective of PARTIMAP

The aim of PARTIMAP is to collect knowledge, issues, needs, preferences and local experiences relevant from a regional and community perspective in a structured manner, and to organise them in a form that can be used for research, planning, decision-preparation or other analytical purposes. The platform enables the conduct of various questionnaire- and map-based data collection exercises, as well as community engagement, participatory planning and the structured collection of public feedback. PARTIMAP can be used in academic and applied research, in social science, environmental and tourism surveys, in public policy and local government decision-preparation processes, in preliminary impact assessments, in needs assessments, and in community planning and public consultation procedures. The system is particularly well-suited to examining development concepts, transport and mobility issues, urban regeneration projects, environmental problems and other matters affecting local communities, as well as to conducting satisfaction surveys, preference studies, community problem mapping, environmental status assessments and participatory consultations. Its open-source operation ensures transparent, flexible and customisable use for researchers, higher education institutions, civil society organisations, local authorities and other organisations.

The platform may not be used for purposes that are manifestly contrary to its community, research or social participation objectives.

K-Monitor is entitled, at its own discretion, to assess whether a particular questionnaire, project or data processing purpose is compatible with the purpose of PARTIMAP and the provisions of these Terms and Conditions.

3. The role of K-Monitor

K-Monitor is the operator of the PARTIMAP platform. In connection with the operation of the platform, K-Monitor provides the technical infrastructure and acts as a sole or joint data controller within the scope set out in the Data Processing Notice.

K-Monitor:

is not considered to be the editor of the content of the questionnaires;
does not accept responsibility for the content or legality of the questionnaires;
does not check the content of the questionnaires in advance;
does not guarantee the accuracy or lawfulness of the information contained in the questionnaires;
does not accept responsibility for data processing carried out by users;
does not carry out any statistical, methodological or scientific validation of the questionnaires, results or analyses.

The publication of questionnaires or content on the platform does not imply their approval, endorsement or authentication by K-Monitor.

K-Monitor is entitled to take action against any content or use of the platform that jeopardises its secure, lawful or intended operation.

4. Use of the platform

Certain functions of the PARTIMAP platform – in particular the creation, editing, management and publication of questionnaires – are available only following registration.

For the purposes of these Terms and Conditions, a 'questionnaire creator' is a person who creates a user account on the PARTIMAP platform.

4.1. Registration

During registration, the questionnaire creator is obliged to provide true and accurate details, including in particular:

their full name;
their email address;
their address;
place and date of birth;
the authentication details associated with the user account.

During registration, the questionnaire creator:

accepts this Policy;
accepts the Data Protection Notice;
warrants that the data provided by them is true, accurate and up to date.

During registration, the platform will send a confirmation email to the email address provided. The user account can only be activated once the email address has been confirmed.

The questionnaire creator is obliged to ensure that the login details for their user account are not made accessible to unauthorised persons. The questionnaire creator is responsible for all activities carried out via their user account.

The questionnaire creator must notify K-Monitor immediately if:

they detect unauthorised access;
their login details have been compromised;
there is a suspicion of misuse of the platform.

K-Monitor – as set out in clause 10 – is entitled to refuse registration, or to restrict or delete a user account, if:

the authenticity of the information provided is in doubt;
there is a suspicion of misuse;
the use of the platform poses a legal or compliance risk.

4.2. Creating and publishing a questionnaire

Questionnaires are created via the administration interface.

When creating a questionnaire, the questionnaire creator must, in particular:

specify the title of the questionnaire;
create the questionnaire's web address;
specify the purpose of the questionnaire and the data processing;
specify the intended use of the responses;
identify the recipients of any data transfers;
provides the relevant data processing notice;
can set the questionnaire to be public or restricted access.

The questionnaire may consist of several consecutive worksheets. The platform may allow for:

traditional questions;
map-based exercises;
informative text pages;
assessment tasks;
marking points, lines or areas;
conditional questions

creation.

The platform may allow:

sharing questionnaires with other registered users;
collaborative editing;
exporting completion reports in .xlsx format;
exporting map elements in .kml format;
embedding questionnaires into external websites;
integration of external map or other services.

The platform may also allow the use of conditional questions, which are only displayed to the respondent if specific answers or attributes are selected.

The questionnaire creator is solely responsible for the further processing of data that has been exported or transferred to an external system.

4.3. Distribution of the questionnaire

The publication and distribution of the questionnaire is the responsibility of the questionnaire creator.

The platform may provide a unique web link for the questionnaire, which:

can be shared publicly;
can be forwarded by email;
can be posted on social media;
can be embedded in a website;
can also be distributed in the form of a QR code.

The questionnaire creator decides whether the questionnaire is:

is publicly accessible;
or is accessible only to specific individuals.

As a general rule, K-Monitor does not participate in the distribution or promotion of questionnaires.

5. Rules relating to minors

Persons under the age of sixteen may not create a questionnaire on the platform. Persons under the age of eighteen but who have reached the age of sixteen may only create a questionnaire with the prior consent of their legal representative, and by creating the questionnaire they warrant that they have such consent.

The questionnaire creator must exercise particular care if the questionnaire is aimed at minors or if it is likely that minors will also take part in completing the questionnaire. In such cases, the questionnaire creator must pay particular attention to ensuring that the processing of personal data complies with the legal requirements governing the processing of personal data, in particular the principles of data minimisation, the principles of purpose limitation, necessity and proportionality, and whether, in view of the minors' age, the consent of a legal representative or the fulfilment of other statutory conditions is required. The questionnaire designer is also obliged to refrain from any data processing that could unreasonably jeopardise the rights, interests or development of minors, in particular

the collection of unnecessary personal data;
the unjustified processing of special categories of personal data;
psychological or behavioural profiling;
the use of manipulative or misleading questions;
data processing for the purposes of direct marketing;
data collection for advertising or marketing purposes.

6. The fundamental principles of participatory processes

The aim of the PARTIMAP platform is to provide technical support for community and participatory processes that enable the views of data subjects to be ascertained and collected in a structured manner.

The questionnaire creator is obliged to:

clearly define the purpose of the questionnaire;
specify genuine and legitimate data processing purposes;
clearly state who is organising the questionnaire;
inform data subjects of the intended use of the results;
refrain from using manipulative or misleading questioning techniques;
to act in good faith and fairly during the survey and to comply with the provisions of this Policy and PARTIMAP's separate Data Processing Notice; to fulfil the obligations arising from its role as data controller, in particular to cooperate with data subjects or law enforcement authorities when data subjects exercise their rights
The questionnaire creator must take into account that online questionnaires and digital participation processes may result in bias, unequal access or issues of representativeness.

The results of surveys conducted via the platform cannot, in themselves, be regarded as representative opinion polls, unless the survey creator specifically ensures this through appropriate professional methodology.

K-Monitor does not verify or guarantee that the questionnaire creator's data processing complies in all cases with the applicable legislation or with the information provided in the questionnaire.

Use of the platform is not a substitute for face-to-face participation processes, forums or other deliberative decision-making mechanisms.

7. Prohibited use

The PARTIMAP platform may only be used for lawful purposes, in accordance with its intended purpose as set out in these Terms and Conditions. When using the platform, the questionnaire creator is obliged to respect the relevant legislation, as well as the rights and legitimate interests of other persons.

Only questionnaires, content or other information that is lawful, does not infringe the rights of third parties and does not contravene the provisions of these Terms and Conditions may be created or published on the platform.

In particular, it is prohibited to:

the publication of questionnaires or other content that is unlawful or intended to circumvent the law;
publishing content that infringes another person's right to privacy, reputation, honour or privacy;
uploading content that infringes copyright, trade mark rights or other intellectual property rights;
unlawful data collection or the unauthorised processing of another person's personal data;
covert surveillance;
political or social profiling;
creating databases based on ethnicity, religion or worldview;
the creation of databases relating to health or sexual life;
the unlawful creation of electoral databases;
publishing content that incites hatred, violence, harassment or intimidation;
use for the purposes of spam or direct marketing;
processing of data for biometric or facial recognition purposes;
the creation of questionnaires based on misleading, manipulative or false statements incitement to commit a criminal offence or aiding and abetting such an offence;
supporting activities against the constitutional order;
circumventing or bypassing the platform's security mechanisms;
automated data collection (scraping), unauthorised system access or other technical activities that jeopardise the platform's operation;
uploading or distributing malicious code, viruses or other harmful software.

K-Monitor is entitled, at its own discretion, to determine whether any content, questionnaire or use of the platform breaches these Terms and Conditions or the intended purpose of the platform.

8. The questionnaire creator's responsibility

The questionnaire creator bears full and exclusive responsibility for:

the questionnaires they create;
the content and data processing purposes contained therein;
the data processing carried out by them, and for defining the scope of the personal data processed;
the legal basis for data processing, in particular the conditions for consent;
for data protection incidents;
any damage or infringement arising from the questionnaire, its content or the data processing.

The questionnaire creator is obliged to make their own backup of the data stored on the platform and to ensure its preservation.

The questionnaire creator acknowledges that, whilst using the PARTIMAP platform, they may be regarded as a joint data controller with K-Monitor in respect of certain data processing operations within the platform, as set out in the separate Data Processing Notice. Joint data processing extends exclusively to platform-level data processing operations as defined in the Data Processing Notice, and does not affect the questionnaire creator's sole responsibility for the content of the questionnaire they have created, for determining the purpose of data processing, for the scope of personal data processed, for the legal basis of data processing, providing data subjects with appropriate information, and the lawfulness of the data processing.

K-Monitor accepts no liability, amongst other things, for:

the loss of data;
destruction;
damage;
deletion;
inaccessibility;
any other damage resulting from data loss.

In the event of a breach of the terms of use, K-Monitor is entitled to delete, restrict or render inaccessible questionnaires, user accounts or data, and accepts no liability whatsoever towards the questionnaire creator for any resulting damages.

K-Monitor does not review the content of questionnaires in advance; however, it is entitled, and in cases specified by the relevant legislation is obliged, to remove content that is unlawful or contravenes these Terms and Conditions.

By accepting these Terms and Conditions, the questionnaire creator indemnifies K-Monitor against any claims, regulatory proceedings, fines, damages, costs or demands arising from:

the content of the questionnaire;
data processing;
data processing incidents;
the use of the platform;
the questionnaire creator's unlawful conduct.

9. Access rights

The following persons and organisations, in particular, may access data processed on the platform – for the purposes of performing their duties and for the purposes set out in the relevant legislation and in this Policy:

the questionnaire creator;
editors or users authorised by the questionnaire creator;
K-Monitor staff and contributors authorised for this purpose;
authorities, courts or other public bodies acting in accordance with the law.

The questionnaire creator is entitled to:

view the responses;
to compile statistical summaries;
to export reports;
to analyse the responses;
to link map and demographic data.

In certain cases, the platform may allow:

the display of aggregated or anonymised results;
the creation of statistical charts;
the creation of map visualisations.

The questionnaire creator may also grant other registered users editing or access rights to the questionnaire and the associated responses.

K-Monitor is entitled to access data stored on the platform for the purposes of operating and maintaining the platform, ensuring its security, carrying out moderation and compliance tasks, incident management, bug fixing, and for other purposes set out in these Terms and Conditions and the Privacy Notice.

K-Monitor is entitled, in accordance with the conditions set out in the Data Processing Notice, to use the responses collected via the PARTIMAP platform, questionnaire data and other research data for its own research, statistical, methodological and platform development purposes, including, in particular, the internal analysis, organisation, aggregation, comparison, statistical processing and evaluation of the data for research purposes.

10. Moderation and compliance measures

K-Monitor is entitled to investigate any questionnaire, content or user activity, inter alia, if:

there is a suspicion of a breach of the law;
a complaint;
a compliance risk;
there is a risk to platform security;
or a legal obligation arises.

K-Monitor is specifically entitled to:

remove unlawful data or content;
to temporarily restrict a questionnaire;
to delete a questionnaire;
to restrict a user account;
to suspend a user account;
permanent deletion of a user account;
restrictions on technical access.

Prior to applying the measures set out in this clause – provided that the circumstances of the case so permit – K-Monitor shall take all reasonable steps to ensure that the questionnaire creator remedies the deficiency, breach of law or any other circumstance contrary to the provisions of these Rules or the Data Protection Notice within a reasonable timeframe. Should the questionnaire creator fail to comply with K-Monitor's request within a reasonable timeframe, or refuse to cooperate, K-Monitor shall be entitled to apply the measures set out in this clause unilaterally. K-Monitor is also entitled to take immediate action without prior notice if the infringement or breach of the provisions of these Rules or the Data Protection Notice is serious or manifest, or if it directly jeopardises the rights and freedoms of data subjects, the security of the PARTIMAP platform or the fulfilment of K-Monitor's legal or compliance obligations.

11. Handling of complaints and reports concerning unlawful content

Complaints regarding the operation of the platform or any questionnaire may be submitted to K-Monitor electronically at the email address lovasz.dorottya@k-monitor.hu.

Where possible, the complaint should include:

the complainant's name and contact details;
the information necessary to identify the questionnaire or user in question;
a description of the content or conduct in question;
any available evidence or references.

K-Monitor is entitled to:

to investigate the report;
request further information or documents;
to apply interim measures;
restrict the questionnaire or content;
to remove the questionnaire or content;
to restrict or terminate a user's access (account).

K-Monitor is entitled to reject complaints that are manifestly unfounded, made in bad faith or repetitive.

12. External services and integrations

Certain features of the platform may enable the use of external services or third-party systems.

K-Monitor accepts no liability:

the operation of third-party services;
the data processing carried out by external platforms;
the availability of external services;
for any data loss or security incidents occurring in third-party systems.

The questionnaire creator is entitled to integrate or use external services in connection with the platform solely at their own risk.

13. Limitation of Liability

K-Monitor does not guarantee:

the continuous or error-free operation of the platform;
the representativeness of the survey results;
the scientific or statistical validity of the surveys;
the validity of conclusions drawn from the responses;
the accuracy of the analyses or reports;
the integrity of the data;
the preservation of the data;
that the platform prevents multiple or repeated submissions;
that the information provided by respondents is true or accurate;
that the responses are free from automated or malicious interference;
that the results of the questionnaires are suitable for drawing scientific, statistical or legal conclusions.

K-Monitor accepts no responsibility:

the content of the questionnaires;
for the processing of users' data;
for data processing carried out outside the platform;
the processing of exported data;
for any infringements of the law by questionnaire creators or respondents;
legal disputes between users;
damages resulting from data loss;
damages arising from the deletion or restriction of an account;
damages arising from the deletion of questionnaires or data;
indirect or consequential damages arising from the use of the platform.

Use of the platform is entirely at the user's own risk.

14. Cooperation with authorities

K-Monitor is entitled and obliged to cooperate with courts, authorities and other bodies acting in accordance with the law.

In the event of a request made in accordance with the law, K-Monitor is entitled to:

retain data;
to disclose data;
restrict access;
to implement other compliance measures.

15. Amendments to the Policy

K-Monitor is entitled to amend these Terms and Conditions unilaterally. The amended Terms and Conditions shall come into force upon their publication on the platform. K-Monitor shall also notify users registered on the platform and questionnaire creators of any amendments to the Terms and Conditions by email sent to the email addresses provided during registration. Failure to receive the email notification shall not affect the entry into force of the amendment. Continued use of the platform shall constitute acceptance of the amended Terms and Conditions.

16. Governing law and disputes

These Terms and Conditions are governed by Hungarian law.

The parties shall endeavour to resolve any disputes that may arise primarily by amicable means.

Should this prove unsuccessful, the Hungarian courts shall have jurisdiction and competence to adjudicate such disputes. The parties agree that the Budapest Metropolitan Court and the Pest Central District Court shall have exclusive jurisdiction to adjudicate non-pecuniary claims.

Budapest, 3 September 2026.

This translation was produced using artificial intelligence.